Features
Everything a venue needs.
Nothing it doesn't.
Ten features. Each one is here because a venue manager asked for it. Every screen tested with real weddings.
01 — Foundation
Event & Calendar Management
Every event in one place, from inquiry to celebration. A calendar you can actually work from, not just look at.
- Month, week, and list views with drag-to-reschedule
- Full workflow: inquiry → hold → booked → completed
- Date holds with automatic expiration to prevent double-booking
- Duplicate past events as templates for recurring couples
October 2026
Upcoming
Oct 18
Johnson Wedding
BookedOct 25
Patel Wedding
HoldNov 08
Chen Wedding
Inquiry02 — Differentiator
Drag-and-Drop Timeline Builder
The thing no other venue software gets right. Build a wedding day timeline in minutes, tag every entry to the vendors involved, and reuse it as a template next time.
- Add entries with start / end times, location, notes, and vendor tags
- Drag to reorder — timeline recalculates automatically
- Save any timeline as a reusable template
- Supports pre-wedding day sections (setup, rehearsal, room block)
Johnson Wedding · Oct 18
6 entriesPhotographer arrives
Hannah Dawn
DJ setup
Nice Entertainment
Florist final touches
Petal & Stem
Ceremony begins
Dinner service
Southern Table
Cake cutting
Sugar & Fig
03 — Coordination
Vendor Portal (Magic Link)
Vendors get a link. They tap it on their phone at the event. They see only what applies to them. No password, no app to install, no support ticket at 6am on a Saturday.
- Filtered timeline showing only entries tagged to that vendor
- Venue directions, parking notes, and load-in details
- One-tap confirm-attendance button
- "Viewed at" timestamps so you know who's opened it
Nice Entertainment
DJ · Johnson Wedding
The Ivy Estate
4823 Oak Ridge Rd · Load-in via south gate
Your timeline
04 — Cash Flow
Payment Tracking & Collection
Send a payment link. Money hits your Stripe account. VenCue tracks deposits, balances, and due dates automatically. Reminders go out on their own.
- Stripe Connect: payments flow directly to your bank
- Deposit + installment schedules per event
- Automated payment reminders 14, 7, and 1 days before due
- Auto-generated receipts, revenue reporting by month / quarter / year
Payments this quarter
12%$58,400 / $72,000
Upcoming
Due Oct 4
Due Oct 11
Due Oct 25
Recent payments
Sep 28
Sep 24
05 — Client Experience
Couple's Client Portal
One link. Couples see the timeline, their vendors, their payment status, and venue info. Fewer late-night emails asking "what time does the ceremony start again?"
- Magic link access, no password ever
- Real-time view of timeline and confirmed vendors
- Pay balances directly through the portal
- Venue policies, directions, and FAQ in one place
Your wedding
Emily & Michael Johnson
Oct 18, 2026 · The Ivy Estate
42
days to go
Balance
$3,500 paid / $4,000 remaining
Your vendors
Hannah Dawn
Photographer
Nice Entertainment
DJ
Petal & Stem
Florist
06 — Coordination
Coordinator Access
Independent wedding coordinators get their own login. They can jump between all the venues they work at and edit timelines with permission — without you handing out your credentials.
- Standalone coordinator accounts, independent of any single venue
- Multi-venue dashboard showing every upcoming event they run
- Granular edit permissions per assigned event
- Same magic-link vendor coordination they already understand
Your events across 3 venues
The Ivy Estate
Johnson Wedding · 150 guests · Franklin, TN
Cedar Hollow Barn
Patel Wedding · 220 guests · Leipers Fork, TN
Riverside Chapel
Chen Wedding · 90 guests · Nashville, TN
07 — Pipeline
Lead Management
The couple fills out an inquiry form on your website. VenCue creates the lead, tracks the source, and pushes it into a kanban you can actually run your sales pipeline from.
- Embeddable inquiry form for your existing website
- Kanban pipeline: new → contacted → toured → booked → lost
- Source tracking so you know which channels convert
- One-click convert lead to event when they book
New
2Rivera
Sep 30
Nguyen
Sep 29
Contacted
1Adams
Sep 28
Tour
2Brooks
Oct 3
Diaz
Oct 5
Toured
1Kim
Sep 22
Booked
1Johnson
Sep 15
08 — Operations
Event Checklists & Tasks
Every event follows the same 47-step choreography. Build it once as a checklist template and every future event inherits it — with assignments, due dates, and status.
- Save reusable checklist templates (setup, day-of, post-event)
- Assign tasks to team members or vendors
- Due dates with reminders when things slip
- See at-a-glance completion status per event
Day-of checklist
3 / 6 done09 — Referrals
Preferred Vendor Directory
Every venue has a mental Rolodex of trusted vendors. Put it on the internet. Couples browse the list, book direct, and everyone looks more professional.
- Curate a preferred list per category (photographer, DJ, florist, etc.)
- Rich vendor profiles with photos, links, and your notes
- Couples browse from within their client portal
- Optional referral tracking for future partner-tier features
Hannah Dawn
Photographer
Nice Entertainment
DJ
Petal & Stem
Florist
Southern Table
Catering
Sugar & Fig
Bakery
The Grand String
Music
10 — Insight
Analytics Dashboard
The numbers that answer "how's the business doing?" without exporting anything to a spreadsheet. Bookings, revenue, pace, conversion — all real-time.
- Revenue by month, quarter, and year
- Booking pace vs. last year (same-day, same-month, same-year)
- Average event value and lead-to-booked conversion rate
- Vendor usage stats to see which partners drive the most events
Revenue YTD
$412K
+18%
Avg event
$7,340
+4%
Lead conv.
34%
+6%
Revenue by month
Booking pace
Ready to see it in action?
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